Chasing tutoring payments after every lesson? Automatic reminders, and a 0% Pillar fee.
Reminders go out on your schedule and stop once the payment is recorded. Families pay by card with auto-pay, through your own processor or by e-transfer.
Some of our centres
Centre de Francisation et de Tutorat au Québec
Coeur de Tuteur
Lingua Franca Institute
Mentors Éducation
OnCourse Education
Top Tutorat
Tuteur Match
Tutorat au Top
You taught the lesson. Now you’re chasing the money.
The lesson is done, the tutor will want to be paid, and the e-transfer still hasn’t come in. So you write the reminder, gently, because you like this family. Next month you write it again. Meanwhile your software only takes the one payment company it picked for you.
35 / 172
35 of the 172 public complaints we read about tutoring software are about this.
Three of those complaints, in our words. Each link goes to the source.
Parents pay every second class, and she still chases them almost every time. At 11:35 p.m., the 5 p.m. lesson still isn’t paid.
Wants parents to be able to pay by bank transfer instead of through a card processor.
Online payments go through one of two processors only, and you have to pick one.
Here’s how Pillar OS handles it
You choose how families pay: your own Stripe or Global Payments account, or e-transfer, cash and cheque, with your own payment instructions printed on every invoice and reminder. Pillar adds no fee of its own on top of your payment company’s. Families who want it keep a card on file with auto-pay, and payment reminders go out on your schedule and stop once the payment is recorded.
Where it is in Pillar OS
- Settings › Billing rules › How families pay you
- Payment reminder
- Auto-pay active
What Pillar OS doesn’t do yet
Interac e-transfers and bank payments are recorded by hand: there’s no automatic bank debit for families yet. Your payment company’s own fees still apply; Pillar adds none on top.
Good to know
Can families pay by Interac e-transfer?
Yes. Your own instructions print on every invoice and reminder. You record the transfer when it arrives, and the reminders stop.
How much does Pillar OS cost?
One fee set by your active students, in Canadian dollars: $35 a month for up to 50, then by band up to $599 at 1,000. No fee per tutor, per lesson or per family login, and no share of your revenue. Texting, AI use, extra storage, a website, extra locations and the GoHighLevel connection are billed separately, only if you use them.
We use other software or spreadsheets today. How do we move?
On a setup call, we bring your students, families and tutors over from your export or your spreadsheets and book your first sessions with you. Past lessons and invoices stay in your old system’s export, so keep it.
Does it work in French?
Yes. The whole product runs in French or English, for your team and for each family in its own language. GST and QST are calculated on the invoice.
Keep reading on this
Tutoring payments: credit card fees, e-transfer, autopay
What a card payment really costs a tutoring centre, why Quebec bans card surcharges, when e-transfer beats cards, and how autopay ends the chasing.
Tutor invoicing and billing for a tutoring business
Where tutoring centre billing leaks money, what a cancelled package owes back in Quebec, what invoices must show, and what an invoicing system must do.
Get your centre running with us, in one call.
About 45 minutes: we load your students and book your first sessions together, in English or French.
