The platform
Replace 5 apps with 1 tutoring business system.
The calendar, invoices and payments, tutor pay, family messages and homework share one set of records, so you copy nothing from one tool to the next.
Measure it How healthy was your centre’s month? Score it on the free scorecard. ›
Some of our centres
Centre de Francisation et de Tutorat au Québec
Coeur de Tuteur
Lingua Franca Institute
Mentors Éducation
OnCourse Education
Top Tutorat
Tuteur Match
Tutorat au Top
app.pillaros.ca
Scheduling & booking
Tutoring scheduling software: book a full term of weekly lessons in 1 step.
Pick the days, the time and the number of sessions once. Tutor and room clashes show before you save, and one-to-one lessons and group classes share 1 calendar.
- Self-serve family booking. Parents book open slots from a branded portal: no phone tag, no double entry.
- Groups & 1-on-1s together. Capacity, waitlists, and recurring sessions live on the same calendar.
- Automatic reminders. Email and SMS reminders cut no-shows without anyone lifting a finger.
- Conflict-aware. Tutor and room clashes are caught before they happen.
app.pillaros.ca
Billing & payments
Tutoring billing software: every family’s invoice in 1 click.
Invoices build themselves from the lessons taught, one line per lesson with its date. Check them on one screen, send them all at once, and reminders stop once the payment is recorded.
- Packages & subscriptions. Sell session packs or monthly plans and let credits draw down by themselves. No packs at your centre? Turn credits off.
- Card, e-Transfer, cheque or cash. Take cards online, or record e-transfers, cheques and cash. Every payment lands in one ledger, with its receipt.
- Every invoice, before it goes. The To send list shows each invoice waiting: who it is for, what is on it and the day it leaves. Send it now or let it go on its day.
- Already billing elsewhere?. Switch on billing handled outside the app: invoices are still made for your records, but no family is emailed and no card is charged.
app.pillaros.ca
Parent & student portal
A tutoring parent portal that answers families 24/7, instead of your inbox.
Families book, move or cancel within your rules, pay their invoices, message their tutor and get each child’s lessons in their phone calendar, at any hour.
- Your brand, your colors. The portal wears your logo and palette, so it feels like your business, not ours.
- Book, pay, message. Everything a parent needs in one login, on any device.
- Progress at a glance. Session history, notes, and reports keep parents confidently in the loop.
- Fewer front-desk questions. Self-serve answers mean fewer interruptions for your team.
app.pillaros.ca
Tutor management
Tutor management software: pay built from the sessions taught, 0 hours retyped.
Each tutor’s rate per job, bonuses and hours come straight from the calendar, 1 line per tutor, and the file goes to your accountant.
- Qualification matching. Only tutors who teach the subject show up for assignment.
- Continuity by default. Students keep their tutor across future bookings in that subject.
- Availability & allocation. Round-robin, least-loaded, manual or student’s choice: you decide.
- Payroll-ready hours. Completed sessions roll straight into payable hours.
app.pillaros.ca
AI progress reports
Tutoring progress reports in seconds, in 2 languages, from a tutor’s quick notes.
Tutors jot a few words after each session, and Pillar OS turns them into a clear summary for the family, in English or French.
- Notes in, report out. Tutors jot a few lines; Pillar OS writes the polished summary.
- In your language. Reports generate in the language your families read.
- On-brand and consistent. Every family gets a professional, uniform update.
- Retention that compounds. Parents who see progress stay, and tell their friends.
app.pillaros.ca
Courses & library
A course builder for tutors: lessons, worksheets and videos in 1 place between sessions.
Build lessons from simple blocks, add worksheets and video links, and give each course to every student, chosen students or a whole program.
- Lessons built from blocks. Headings, paragraphs, lists, worked examples and tips, with a video or PDF link and the files that go with it.
- Draft until you publish. Courses and lessons stay drafts until you publish them, and Preview shows exactly what a student will see.
- The right students get it. Open a course to every student, assign it to chosen ones, or link it to a program so everyone enrolled gets it.
- Sell a course or a worksheet. Sell a course or a single material once or by subscription, from the same catalog as your sessions.
app.pillaros.ca
Homework
Tutoring homework handed in with 1 photo and corrected before the next session.
Tutors give homework from the session, students hand it in as photos or PDFs, and families get an email when it is given and when it is corrected.
- Given from the session. Name it, add instructions, a worksheet or questions, and make it due at the student’s next session. In a group, each student gets their own copy.
- Handed in from a phone. Students take a photo or add a PDF in the portal. A parent can hand it in for a younger child.
- Corrected in one place. Tutors see what is waiting, sorted by each student’s next session, and send back corrected pages, a note or both.
- Families in the loop. Families get an email when homework is given and when it is corrected, in English or French, and tutors get a 7 a.m. email on days with new hand-ins.
app.pillaros.ca
Community & messaging
Replace the WhatsApp group: 1 feed per class for tutors, students and parents.
Announcements to everyone and real-time chat, inside Pillar OS.
- Per-cohort feeds. Each class gets its own space for updates, resources, and wins.
- Rich posts & mentions. Share images, video links, and @-mention the right people.
- Realtime messaging. Staff and families reach each other without swapping phone numbers.
- Announcements that land. Notify a whole cohort in one post.
app.pillaros.ca
The whole system
Everything else in the box.
The eight areas above are the spine. Here is the rest of what a single Pillar OS subscription already includes, with nothing to bolt on and nothing extra to license.
Insights & reporting
- Revenue, retention and tutor-utilization dashboards
- An at-risk student watchlist with AI-drafted re-engagement messages
- Program fill rates and session-outcome analytics
- Multi-location financial reports, with per-site comparison
- A weekly AI briefing on what actually moved
- One-click CSV exports for payments, sessions and payroll
Money & profitability
- Expense and cost tracking, sitting right beside revenue
- Real profit, not just revenue: income minus payroll and expenses
- Monthly recurring revenue and pending cash at a glance
- Refunds handled as session credits, on your policy
- Installment plans for bigger programs
Tutors: hire, train and pay
- An in-app job board to post roles and match qualified tutors
- A role-based training module with video walkthroughs
- Payroll periods with one-click payout generation
- T4A and compensation CSV export for Canadian tax season
- Availability with travel buffers, time-off requests and per-date exceptions
A learning library families can use
- Courses, lessons and materials inside the family portal
- Lessons and practice questions drafted with AI, checked by a person before anyone sees them
- Homework given from the session, handed in from a phone and corrected before the next one
- A watermarked, view-only reader for subscription content, with no download or print
- Sell a course or a single material, or fold it into a plan
Programs, cohorts and your catalog
- Multi-section cohorts with capacity, waitlists and generated schedules
- Credit packs, drop-ins, subscriptions and one-off materials in one catalog
- A public, branded catalog page for your centre
- Embeddable registration you can drop into your own website
Automations that run your comms
- Bilingual email and text automations: reminders, confirmations, receipts, payment reminders, low-credit alerts, homework emails and more
- A “needs attention” panel that surfaces exactly what to act on today
- Team direct messages and a centre-wide room, next to family messaging
Grow your centre
- A search-indexed public catalog that brings you enrolments
- An AI lead-qualification chatbot for your own website
- Leads captured on your site flow straight into your pipeline and CRM
Built for Canada, and for trust
- Fully bilingual English and Quebec French, written natively
- GST and QST on every invoice, and a Law 25 export-and-erasure flow
- CASL-compliant consent on every sign-up, and your centre’s database hosted in Montreal
- Role-based permissions, an audit trail, and an installable app that works offline
What keeps it fixed
It keeps working when nobody is watching.
- The calendar refuses a clash
No session is booked twice: overlaps are stopped before they save.
- Every invoice is followed
Reminders go out before the due date, on it and after, and stop the moment it is paid.
- No student slips away unnoticed
Any student with no session in 4 weeks is named, with a check-in drafted for you.
Run your whole tutoring business in one place.
Free for 14 days, no card. We move your students, families and tutors across for you.
