The platform
Everything a tutoring business runs on, in one system.
Six pillars that are powerful alone and unstoppable together. No more exporting between tools that were never meant to talk.
app.pillaros.ca
Scheduling & booking
One calendar for every class, session, and tutor.
Run group classes, 1-on-1s, and recurring programs from a single calendar. Open real availability to families and let booking, reminders, and conflict checks run themselves.
- Self-serve family booking. Parents book open slots from a branded portal — no phone tag, no double-entry.
- Groups & 1-on-1s together. Capacity, waitlists, and recurring sessions live on the same calendar.
- Automatic reminders. Email and SMS reminders cut no-shows without anyone lifting a finger.
- Conflict-aware. Tutor and room clashes are caught before they happen.
app.pillaros.ca
Billing & payments
Invoicing that reconciles itself.
Billing and invoicing for tutoring centres that reconciles itself: packages, subscriptions, card or offline, plus two-way GoHighLevel sync.
- Packages & subscriptions. Sell session packs or recurring plans and let credits draw down automatically.
- Card & offline methods. Take cards online, or log cash and e-transfers — all reconciled in one ledger.
- Two-way GoHighLevel sync. Payments and contacts stay accurate in your CRM without double entry.
- Automatic receipts. Families get clean receipts; you get a real-time picture of revenue.
app.pillaros.ca
Parent & student portal
A branded home base for every family.
One place where families book, pay, message you, and follow their child’s progress — so the “when’s my session?” texts simply stop.
- Your brand, your colors. The portal wears your logo and palette — it feels like your business, not ours.
- Book, pay, message. Everything a parent needs in one login, on any device.
- Progress at a glance. Session history, notes, and reports keep parents confidently in the loop.
- Fewer front-desk questions. Self-serve answers mean fewer interruptions for your team.
app.pillaros.ca
Tutor management
The right tutor on every student.
Match tutors to subjects, manage availability, and auto-assign the best-fit tutor to each student — with payroll-ready hours built in.
- Qualification matching. Only tutors who teach the subject show up for assignment.
- Continuity by default. Students keep their tutor across future bookings in that subject.
- Availability & allocation. Round-robin, least-loaded, manual, or student-choice — you decide.
- Payroll-ready hours. Completed sessions roll straight into payable hours.
app.pillaros.ca
AI progress reports
Parent-ready reports in one click.
Turn a tutor’s quick session notes into a polished, parent-ready progress summary — in your language, in seconds.
- Notes in, report out. Tutors jot a few lines; Pillar OS writes the polished summary.
- In your language. Reports generate in the language your families read.
- On-brand and consistent. Every family gets a professional, uniform update.
- Retention that compounds. Parents who see progress stay — and refer.
app.pillaros.ca
Community & messaging
Everyone in the loop, in one place.
Per-cohort feeds, announcements, and realtime chat keep tutors, students, and parents moving together — no more scattered group chats.
- Per-cohort feeds. Each class gets its own space for updates, resources, and wins.
- Rich posts & mentions. Share images, video links, and @-mention the right people.
- Realtime messaging. Staff and families reach each other without swapping phone numbers.
- Announcements that land. Notify a whole cohort in one post.
app.pillaros.ca
The whole system
Everything else in the box.
The six areas above are the spine. Here is the rest of what a single Pillar OS subscription already includes, with nothing to bolt on and nothing extra to license.
Insights & reporting
- Revenue, retention and tutor-utilization dashboards
- An at-risk student watchlist with AI-drafted re-engagement messages
- Program fill rates and session-outcome analytics
- Multi-location financial reports, with per-site comparison
- A weekly AI briefing on what actually moved
- One-click CSV exports for payments, sessions and payroll
Money & profitability
- Expense and cost tracking, sitting right beside revenue
- Real profit, not just revenue: income minus payroll and expenses
- Monthly recurring revenue and pending cash at a glance
- Refunds handled as session credits, on your policy
- Installment plans for bigger programs
Tutors: hire, train and pay
- An in-app job board to post roles and match qualified tutors
- A role-based training module with video walkthroughs
- Payroll periods with one-click payout generation
- T4A and compensation CSV export for Canadian tax season
- Availability with travel buffers, time-off requests and per-date exceptions
A learning library families can use
- Courses, lessons and materials inside the family portal
- A protected, watermarked viewer so paid content can’t be copied or shared
- An AI study tutor that answers students from your own lessons
- Sell a course or a single material, or fold it into a plan
Programs, cohorts and your catalog
- Multi-section cohorts with capacity, waitlists and generated schedules
- Credit packs, drop-ins, subscriptions and one-off materials in one catalog
- A public, branded catalog page for your centre
- Embeddable registration you can drop into your own website
Automations that run your comms
- 16 bilingual SMS and email automations: reminders, confirmations, receipts, low-credit and payment-failed alerts, welcomes and more
- A “needs attention” panel that surfaces exactly what to act on today
- Team direct messages and a centre-wide room, next to family messaging
Grow your centre
- A search-indexed public catalog that brings you enrolments
- An AI lead-qualification chatbot for your own website
- Leads captured on your site flow straight into your pipeline and CRM
Built for Canada, and for trust
- Fully bilingual English and Quebec French, written natively
- GST and QST on every invoice, and a Law 25 export-and-erasure flow
- CASL-compliant consent on every sign-up, data hosted in Canada
- Role-based permissions, an audit trail, and an installable app that works offline
Run your whole tutoring business in one place.
Book a 20-minute demo. We’ll map Pillar OS to how you work and help you migrate.