Invoicing that reconciles itself.
Billing and invoicing for tutoring centres that reconciles itself: packages, subscriptions, card or offline, plus two-way GoHighLevel sync.
Packages & subscriptions
Sell session packs or recurring plans and let credits draw down automatically.
Card & offline methods
Take cards online, or log cash and e-transfers — all reconciled in one ledger.
Two-way GoHighLevel sync
Payments and contacts stay accurate in your CRM without double entry.
Automatic receipts
Families get clean receipts; you get a real-time picture of revenue.
The outcome: Stop chasing payments and closing the books by hand.
What tutoring billing software actually has to reconcile
Billing for a tutoring business is not one invoice. It is a package sold in March, drawn down session by session through June, paid partly by card and partly by e-transfer, against a family with two children on different plans. Tutoring billing and invoicing software has to hold every one of those threads and still tell you, at any moment, what has been earned, what has been paid, and what is outstanding. Pillar OS keeps it all in one ledger that closes itself.
Packages, subscriptions, and credits without a spreadsheet
Sell blocks of sessions or recurring plans, and Pillar OS draws credits down automatically as sessions are completed, so a family always sees a correct balance and you never reconcile a pack by hand. Booking alone never consumes a credit; a finished session does. Time-limited packages can carry an expiry, and unused credits stay visible rather than lost in a note somewhere.
Cards, e-transfers, and cash, plus GST and QST
Take cards online or log cash and Interac e-transfers, and every method lands in the same ledger with a clean receipt sent in the family’s language. For Quebec businesses, GST and QST are calculated and shown on the invoice rather than added by hand at tax time. Nothing has to be re-entered into a separate accounting tool to know where revenue stands.
A flat fee, never a cut of your revenue
Some tutoring platforms take a percentage of every payment you process, so your software bill grows with the lessons you already taught. Pillar OS charges one flat fee by active student count and keeps 100% of your revenue yours. Payment processing runs through your own processor, and your billings are never part of our pricing.
Explore the rest of the platform
Ready to see billing & payments in action?
Book a 20-minute demo. We’ll map Pillar OS to how you work and help you migrate.