Running a tutoring business: pricing, billing, retention and families.
Practical playbooks on pricing, retention, and operations, from the team building the platform tutoring businesses run on.
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How tutors build trust with parents in 4 weeks
What research on families and schools says about trust, and a four-week plan for a tutor or centre: listen, keep your word, name one thing to work on, review.
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How much to charge for tutoring, from 5 costs
Work out a tutoring rate from what an hour really costs: tutor pay, payroll costs, unbilled hours, fixed costs and card fees, then the margin you keep.
Oct 25, 2026
Tutoring software reviews: 172 complaints sorted
We read 172 public complaints about tutoring software and sorted them into 17 themes: what owners struggle with most, how we counted, and the full dataset.
Oct 24, 2026
Tutoring invoice template: one line per session
A tutoring invoice template built from the sessions you taught, a month-end routine in four steps, and when tutoring is exempt from GST and QST in Canada.
Oct 18, 2026
What a tutoring parent portal should answer for you
The questions parents send a tutoring centre every week, which ones a parent portal can answer on its own, and the conversations that should still come to you.
Oct 18, 2026
Tutoring payments: credit card fees, e-transfer, autopay
What a card payment really costs a tutoring centre, why Quebec bans card surcharges, when e-transfer beats cards, and how autopay ends the chasing.
Oct 18, 2026
Building a tutoring course students actually use
A course is not a folder of worksheets. How to turn what you already teach into short lessons with worked examples and practice, and decide who gets them.
Oct 6, 2026
Homework between tutoring sessions: what works
What the research says about homework, why the correction matters more than the task, and a four-step loop that starts at one session and closes at the next.
Oct 6, 2026
Why families drift away from tutoring, and what to say
Almost nobody quits tutoring. They pause, and the pause lasts. When the drift starts, what a departure costs, and the four-week check-in that brings them back.
Sep 19, 2026
How much to pay tutors, and what a session leaves you
The tutor rate is the biggest line in a tutoring business and the least examined. What one session leaves after pay, payroll costs, card fees and empty chairs.
Sep 19, 2026
You cannot calculate last quarter's tutor utilization rate
Utilization is booked hours over available hours, and availability is a setting rather than a history, so every backward looking number is an estimate.
Aug 27, 2026
Tutor invoicing and billing for a tutoring business
Where tutoring centre billing leaks money, what a cancelled package owes back in Quebec, what invoices must show, and what an invoicing system must do.
Jul 26, 2026
Session packs vs subscriptions: pricing for retention
Drop-ins, packs, and subscriptions each do something different to cash flow and retention. A plain framework for choosing, and when to move a family up.
Jul 8, 2026
The tutoring business software stack, explained (2026)
The five jobs your software has to cover, what breaks when one is missing, and how to tell whether your tools or the gaps between them are eating your week.
Jul 1, 2026
Why families ghost tutoring sessions (and how to stop it)
No-shows are not bad luck. They are a systems problem: a reminder that landed at a useless time, a reschedule that needed a phone call. Here is the fix.
Jun 24, 2026Run your whole tutoring business in one place.
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