Scheduling & booking

Tutoring scheduling software: book a full term of weekly lessons in 1 step.

Pick the days, the time and the number of sessions once. Tutor and room clashes show before you save, and one-to-one lessons and group classes share 1 calendar.

Measure it How many paid tutor hours did no-shows cost you last month? Work out your own number. ›

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Some of our centres

Centre de Francisation et de Tutorat au Québec
Coeur de Tuteur
Lingua Franca Institute
Mentors Éducation
OnCourse Education
Top Tutorat
Tuteur Match
Tutorat au Top

Why it happens

Why a growing centre needs conflict detection, not just a calendar

A single tutor with a wall calendar rarely double-books. Add a second tutor, a shared room, and a group class that fills to capacity, and a plain calendar starts producing collisions nobody catches until a family shows up to a booked room. Tutor scheduling software has to check tutors, rooms, and group capacity on every booking, before it is confirmed. Pillar OS does that automatically, so clashes are stopped at the source rather than discovered at the front desk.

Work out your own number

What Pillar does

Cut no-shows and give your front desk their afternoons back.

Self-serve family booking

Parents book open slots from a branded portal: no phone tag, no double entry.

Groups & 1-on-1s together

Capacity, waitlists, and recurring sessions live on the same calendar.

Automatic reminders

Email and SMS reminders cut no-shows without anyone lifting a finger.

Conflict-aware

Tutor and room clashes are caught before they happen.

Group classes, one-on-ones, and recurring programs on one calendar

Most centres run a mix: standing weekly one-on-ones, group classes with a cap and a waitlist, and short recurring programs like an exam-prep block. Pillar OS holds all of them on the same schedule, with capacity limits and waitlists on the group sessions and recurrence on the standing ones. You are not stitching a class tool to a one-on-one tool and reconciling the two by hand.

Let families book themselves, and register online

Open your real availability to parents and let them book, reschedule, and register for programs from a branded portal, on any device. Self-serve booking and online registration mean fewer phone calls to the front desk and no double-entry from a form into a calendar. The slots families see are the true openings, checked against tutor and room availability the moment they pick one.

Reminders that quietly reduce no-shows

A booked session that no one attends is paid tutor time earning nothing. Pillar OS sends automatic email and text reminders ahead of every session, so families are prompted without anyone at your desk chasing them. Combined with self-serve rescheduling, a family that cannot make it moves the session instead of missing it.

What keeps it fixed

It keeps working when nobody is watching.

Clashes are refused before they save
Every booking is checked against the tutor, the room and the group’s capacity before it is confirmed, so nobody has to catch a clash later.
Reminders go out on their own
Email and text reminders leave before every session, with nobody at the desk sending them.
A family moves a session instead of missing it
Families reschedule within your rules from the portal, on the openings that are really free.

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It’s all connected