Tutoring center management software, without the admin hours.
Centre management in one system: multi-room scheduling, tutor payroll that calculates itself, AI parent updates, and GoHighLevel leads flowing into enrollment. Built for tutoring centres running staff, not solo tutors running a calendar.
Measure it How healthy was your centre’s month? Score it on the free scorecard. ›
Some of our centres
Centre de Francisation et de Tutorat au Québec
Coeur de Tuteur
Lingua Franca Institute
Mentors Éducation
OnCourse Education
Top Tutorat
Tuteur Match
Tutorat au Top
Tutoring in action: Tutoring centers
Sound familiar?
- Tutor payroll calculated by hand every period, across every location
- Multi-room, multi-tutor schedules colliding weekly at the front desk
- Leads from your GHL funnels never reaching the schedule
- Payroll that computes itself. Subject-matched tutors log sessions; payroll-ready hours and margins roll up automatically, per tutor and per location.
- Conflict-aware scheduling. Rooms, tutors, and group capacity checked on every booking, so collisions stop before they happen.
- GHL leads land ready to book. New leads sync from your GoHighLevel funnels straight into enrollment, and AI keeps parents updated.
A tutoring centre is a system, not a bigger calendar
A solo tutor needs a calendar and an invoice. A tutoring centre runs staff, rooms, and often more than one location, and every one of those adds a place for time and money to leak. A real tutoring centre management system holds all of it in one model: who is teaching what, in which room, paid how much, against which family package. When those live in separate tools, the seams between them cost more than the tools do.
Billing and payroll that fit a centre, not a freelancer
Centre billing runs on packages, subscriptions, and credits drawn down session by session, across dozens of families at once. Pillar OS reconciles all of it, then turns logged sessions into payroll-ready hours and per-tutor, per-location margins on its own, so nobody rebuilds a spreadsheet every pay period. That is the difference between real tutoring centre billing software and a personal invoicing app.
Scheduling that survives a full front desk
The moment a second tutor and a second room exist, a plain calendar starts producing collisions. Pillar OS checks tutors, rooms, and group capacity on every booking, so double-bookings stop before they reach the front desk and group classes keep their waitlists straight. It is built for the multi-tutor, multi-room, and multi-location reality a growing centre runs on.
One system instead of a stack of point tools
Most centres end up running a scheduling app, a payment tool, a payroll spreadsheet, a separate CRM, and a group chat for parents. Pillar OS replaces the stack: leads from your GoHighLevel funnels sync straight into enrollment, families get a branded portal, and tutors get AI-drafted progress reports from real session notes. One fee by active students, with no per-tutor or per-lesson fee.
What you’ll lean on most
Scheduling & booking
Cut no-shows and give your front desk their afternoons back.
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Billing & payments
Stop chasing payments and closing the books by hand.
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Parent & student portal
Give families a premium experience and win back staff hours.
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AI progress reports
Show value every week without adding hours of admin.
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It keeps working when nobody is watching.
- Invoices from the lessons taught
Billing is built from completed sessions and followed until paid.
- Pay from the calendar
Each tutor’s pay comes from their sessions, one line per tutor.
- Quiet students named
Any student with no session in 4 weeks is named, with a check-in drafted for you.
Run your whole tutoring business in one place.
Free for 14 days, no card. We move your students, families and tutors across for you.
