Free tutor pay and margin calculator + pay-run checklist
What does one session actually leave you? Find out in 60 seconds.
With the example numbers. Change any of them to see yours.
Every figure comes from what you typed. Break-even is your fixed costs divided by what one billed session contributes; the price scenario is yours and changes nothing about demand.
Free download
Get the pay-run checklist (and the calculator)
The spreadsheet with the same formulas, your results, and a one-page checklist of what to verify before a pay run goes out: sessions, rates, no-shows, corrections. One email, then nothing you did not ask for.
What you get
- Download the calculator (.xlsx)
- Download the pay-run checklist (.pdf)
Your files are ready.
Both download now and a copy is on its way to your inbox. Below: what changes when the pay run builds itself from the sessions.
What changes with Pillar
Sixty seconds of the real product, no slides.
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Each tutor’s pay is built from the sessions they actually taught: hours, rate and session count on one line you read before it goes out.
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Pay rates live on the tutor, and a program section can carry its own, so the same tutor can be paid differently for different work without a second spreadsheet.
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The payroll export and the T4A export come straight off the tutors page, with the same paid sessions and hours the analytics Team tab shows.
See it with your own students.
Fourteen days, no card, bilingual, your roster imported. Month to month after that, cancel whenever.
- No card
- English and French
- We import your roster
- Cancel anytime
Questions owners ask before they try it
Can Pillar tell me my margin per tutor?
It shows each tutor’s paid sessions and hours next to what they taught, and the payroll export carries those numbers. Revenue and margin per tutor are deliberately not estimated for you, because an estimate is not a number. This calculator does that arithmetic on the figures you type.
How much does Pillar OS cost?
A flat monthly fee set by your active student count: from $35 a month for up to 50 students, rising along a line to $599 at 1,000 students (CAD). No per-tutor fee, no per-lesson fee, no percentage of your revenue. SMS, storage and AI usage are billed separately at cost.
We run on Teachworks, TutorBird or a spreadsheet. How do we move?
Send us your export or your spreadsheets. We move students, families and tutors across and walk the result through with you before you go live. Past lessons and invoices stay in your old system’s export. You can also import a roster yourself from a CSV.
Does it work in French?
Yes. The whole product runs in English or French, for your team and for every family: the portal, invoices, reminders and reports. GST and QST are calculated on the invoice.
Do I need a card to try it?
No. A trial runs 14 days with no card. Start it below: your workspace opens in a minute, you bring your roster and see your own numbers, not sample data.
What about students’ data and Law 25?
Each centre’s data is isolated from every other centre’s, families see only their own students, and the consent a family gives for messages is recorded. Our privacy policy covers PIPEDA and Québec’s Law 25.
Keep reading on this
How much to pay tutors, and what a session leaves you
The tutor rate is the biggest line in a tutoring business and the least examined. What one session leaves after pay, payroll costs, card fees and empty chairs.
Tutor invoicing and billing for a tutoring business
Where tutoring centre billing leaks money, what a cancelled package owes back in Quebec, what invoices must show, and what an invoicing system must do.
You cannot calculate last quarter's tutor utilization rate
Utilization is booked hours over available hours, and availability is a setting rather than a history, so every backward looking number is an estimate.